Identify
A person, place, date or event in a photograph or document.
THE ARCHIVE ALSO BEGINS AT HOME
Memory is not held
only in archives.
A name written on the back of a photograph, a certificate kept at home or the memory of a place where a normalist taught can complete part of the historical record.
A name
A place
A photograph
A memory
WHAT YOU CAN BRING
Six ways to
extend the archive.
Even a small correction can be valuable when it explains where the information comes from.
Correct or add
A name, role, period of study, place of service or family relationship.
Share a photograph or document
A family photograph, diploma, notebook, letter, certificate or other material.
Share a memory
A testimony, family memory or oral-history lead that can be verified.
Add a publication
A book, article, textbook or bibliography by or about a normalist.
Report a concern
A factual error or an issue involving rights, privacy or credit.
TWO PATHS TO COLLABORATE
The same standard,
different relationships.
F01
FAMILIES · ALUMNI · INDIVIDUALS
Family contribution
For photographs, documents, memories, identifications and biographical information. The original can remain with the family; the archive can work with a digital copy and document its owner.
- Relationship to the person
- History of the material’s custody
- Consent and credit
A02
ARCHIVES · LIBRARIES · INSTITUTIONS
Institutional partnership
For inventories, related collections, digital copies, bibliographies and shared cataloguing projects. The record preserves the custodial institution and connects to the material without claiming ownership.
- Collection description and scope
- Identifiers and citation
- Rights and method of exchange
FROM SUBMISSION TO ARCHIVE
Nothing bypasses
review.
The process protects the contributor, the people documented and the trustworthiness of the archive.
- 01
Choose the type
The contribution enters the right path: identification, correction, memory, material, publication or concern.
- 02
Document provenance
We record who preserved the material, where the original is held and how the contributor is connected to it.
- 03
Private intake
The submission is held privately with a “Needs review” status; nothing is published automatically.
- 04
Review and clarification
Duplicates, relevance, quality, file safety, privacy, rights and supporting evidence are reviewed.
- 05
Catalogue and connect
Accepted information is normalized and linked to the relevant people, places, classes, publications or documents.
- 06
Decision and credit
Publication, restriction or non-acceptance is documented; credit is public or private according to consent.
BEFORE YOU SUBMIT
Prepare the story
around the material.
A scan without context can lose meaning. These notes help material retain its connection to family, person, place and time.
PREPARATION SHEETKSN · 01
- Briefly describe what the material or information is.
- Give the names of people, the place and approximate date, if known.
- Explain your relationship to the person or material.
- State who holds the original and how it came into the family or institution.
- Do not alter the original file; retain the highest-quality version.
- Note any known restrictions involving use, privacy or living people.
- Choose whether you prefer public, private or anonymous credit.
This list is not a submission form. Keep it with the material until the official channel opens.
RIGHTS · PRIVACY · TRUST
What the archive
promises.
These are the working principles. Final legal terms will be published before the form is activated.
01Do I lose ownership when I submit material?
No. Submitting information or a digital copy does not transfer ownership. Any transfer or broader permission requires a separate, explicit agreement.
02Is every contribution published?
No. Submission does not guarantee publication. Material may need clarification, remain private, be restricted or be declined when it cannot be verified or creates privacy and rights risks.
03How are living people and sensitive data handled?
Addresses, grades, health, disciplinary and family information are reviewed carefully. A copy may be preserved for the archive while public access is restricted or delayed.
04How will I be credited?
The contributor chooses public credit, private credit in the internal record or anonymity. The institution or owner of the original is identified according to the agreement.
05What if I find an error or a rights problem?
Corrections and requests involving privacy, rights or removal are treated as contributions in their own right. The decision and change retain an editorial note so the record history remains visible.
THE NEXT STEP
Keep the material safe.
Keep its context too.
When the official channel opens, this page will provide separate forms for identifications, corrections, digital material, publications and rights concerns. Until then, you can review the method and see how contributions connect to archival records.